Elective Education

Privacy policy

Effective Date: March 2025

Elective Education Ltd (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, services, and any related digital platforms.

1. Information We Collect

1.1 Personal Data

We may collect personal information that you voluntarily provide, including but not limited to:

  • Name
  • Email address
  • Phone number
  • Address
  • Payment information
  • Student information (e.g., name, age, academic progress)

1.2 Automatically Collected Data

When you use our website or services, we may automatically collect:

  • IP address
  • Browser type and version
  • Device type
  • Usage data (e.g., pages visited, time spent on pages)
  • Cookies and tracking technologies (see Section 7)

1.3 Sensitive Data

In some cases, we may process sensitive personal data (e.g., information about learning difficulties or special educational needs) with your explicit consent and only when necessary to provide our services.

2. How We Use Your Information

We use the collected data to:

  • Provide and manage educational services
  • Process payments and subscriptions
  • Respond to inquiries and customer support requests
  • Improve our services and website
  • Comply with legal obligations
  • Communicate with you about updates, promotions, and service changes (with your consent)

3. Sharing and Disclosure of Information

We do not sell your personal data. However, we may share information in the following situations:

  • Service Providers: With third-party providers who assist in delivering our services (e.g., payment processors, learning management systems)
  • Legal Compliance: When required by law or to protect our rights, safety, and property
  • Business Transfers: If Elective Education Ltd is acquired or merged with another company

4. Data Security

We implement appropriate security measures to protect your personal data from unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee absolute security.

5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations.

6. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data (subject to legal exceptions)
  • Object to or restrict processing of your data
  • Withdraw consent where processing is based on consent

To exercise your rights, please contact us at [Insert Contact Email].

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience. You can manage cookie preferences through your browser settings.

8. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices and encourage you to review their policies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Elective Education Ltd
Email: mark.ladson@electiveeducation.com

Safeguarding policy

Certainly! Below is a tailored safeguarding policy for your online tutoring business, designed for children aged 11–16. This policy draws inspiration from MindJam’s safeguarding framework .

Safeguarding Policy for Elective Education Ltd

1. Introduction

At Elective Education Ltd, we are committed to safeguarding and promoting the welfare of all children and young people engaged in our online tutoring services. We recognize our responsibility to provide a safe and supportive environment that protects students from harm and fosters their development.

2. Purpose and Scope

This policy outlines our approach to safeguarding children aged 11–16 who participate in our online tutoring sessions. It applies to all staff, tutors, volunteers, and contractors associated with Elective Education Ltd. The policy aims to:

  • Protect children from maltreatment.
  • Prevent impairment of children’s health or development.
  • Ensure that children grow up in circumstances consistent with the provision of safe and effective care.
  • Take action to enable all children to have the best outcomes.

3. Designated Safeguarding Lead (DSL)

We have appointed a Designated Safeguarding Lead (DSL) responsible for overseeing safeguarding practices and handling any concerns. Contact information for the DSL is provided at the beginning of this policy.

4. Recognizing and Responding to Safeguarding Concerns

All staff and tutors are trained to recognize signs of abuse and neglect, including:

  • Physical abuse: Deliberate physical harm to a child.
  • Emotional abuse: Persistent emotional maltreatment affecting a child’s emotional development.
  • Sexual abuse: Forcing or enticing a child to take part in sexual activities.
  • Neglect: Persistent failure to meet a child’s basic physical and psychological needs.

Any concerns must be reported immediately to the DSL using the contact information provided. In cases where a child is in immediate danger, appropriate emergency services should be contacted.

5. Online Safety Measures

Given our online operational model, we implement specific measures to ensure students’ safety in the digital environment:

  • Secure Platforms: All tutoring sessions are conducted through secure, monitored platforms.
  • Tutor Vetting: Tutors undergo enhanced DBS checks and receive safeguarding training, including online safety.
  • Communication Protocols: Tutors communicate with students only through official channels.
  • Parental Involvement: Parents/carers are encouraged to be present or aware of sessions.
  • Monitoring and Recording: Sessions may be recorded for safeguarding purposes, with appropriate consent. 

6. Safer Recruitment Practices

We adhere to safer recruitment practices to ensure that all staff and tutors are suitable to work with children:

  • Background Checks: Enhanced DBS checks are conducted for all staff and tutors.
  • References: Professional references are obtained and verified.
  • Training: Staff receive training on safeguarding policies and procedures. 

7. Training and Awareness

All staff and tutors receive regular training to stay informed about safeguarding responsibilities and procedures. This includes:

  • Induction Training: Introduction to safeguarding policies and procedures.
  • Ongoing Training: Regular updates and refresher courses on safeguarding and online safety.

8. Confidentiality and Data Protection

We are committed to protecting the privacy and confidentiality of our students:

  • Data Handling: Personal information is handled in accordance with the Data Protection Act 2018 and GDPR.
  • Information Sharing: Information is shared only when necessary to protect a child or as required by law.
  • Record Keeping: Safeguarding records are stored securely and accessed only by authorized personnel.

9. Reporting Procedures

If a safeguarding concern arises:

  1. Immediate Action: Ensure the child’s safety.
  2. Report: Contact the DSL using the provided contact information.
  3. Documentation: Record the concern accurately and promptly.
  4. Follow-Up: The DSL will take appropriate action, which may include contacting external agencies. 

10. Policy Review

This policy will be reviewed annually or sooner if there are significant changes in legislation or our operational practices.

DSL contact: mark.ladson@electiveeducation.com